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Saturday, 20 May 2017

What is Microsoft office | Introduction to Microsoft Application


What is Microsoft Office Suite

 Microsoft Office is a suite of business software.Microsoft office contain different software to manage business files or projects.Some commonly used software are word process,spreadsheet,presentation and email communication.

Microsoft Office Suite

 Word Processor

Word processor is software which is used to create, edit, format and print text based documents in different format and styles.
Word Processor is software that helps you to create any type of written communication like a letter, a report, a memo, or any other type of correspondence or text data.
(i.e. Microsoft Word, Word Pad ,Word Star and Word Perfect are the common word processors). But the Microsoft Word is popular word processor.

 Features of Standard Word Processors

Those software that support only simple features are called text editors. Most word processors, however, support additional features that enable you to manipulate and format documents in more sophisticated ways. These more advanced word processors are sometimes called full-featured word processors. Full-featured word processors usually support the following features:
File Management:
 Many word processors contain file management capabilities that allow you to create, delete, move, and search for files.
Font specifications:
 Allows you to change fonts within a document. For example, you can specify bold, italics, and underlining. Most word processors also let you change the font size and even the typeface.

Footnotes and cross-references:
  Automates the numbering and placement of footnotes and enables you to easily cross-reference other sections of the document.

 Itallows you to embed illustrations and graphs into a document. Some word processors let you create the illustrations within the word processor; others let you insert an illustration produced by a different program.
Headers, Footers, and Page Numbering:
 Allows you to specify customized headers and footers that the word processor will put at the top and bottom of every page. The word processor automatically keeps track of page numbers so that the correct number appears on each page.
 Allows you to specify different margins within a single document and to specify various methods for indenting paragraphs.
 A macro is a character or word that represents a series of keystrokes. The keystrokes can represent text or commands. The ability to define macros allows you to save yourself a lot of time by replacing common combinations of keystrokes.
 Allows you to merge text from one file into another file. This is particularly useful for generating many files that have the same format but different data. Generating mailing labels is the classic example of using merges.
Spell Checker:
 A utility that allows you to check the spelling of words. It will highlight any words that it does not recognize.
Tables of contents and indexes:

Allows you to automatically create a table of contents and index based on special codes that you insert in the document.
A built-in thesaurus that allows you to search for synonyms without leaving the word processor.
Windows : Allows you to edit two or more documents at the same time. Each document appears in a separate window. This is particularly valuable when working on a large project that consists of several different files.
WYSIWYG (what you see is what you get): With WYSIWYG, a document appears on the display screen exactly as it will look when printed.

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